How to Create a User Account on Windows

If multiple people use the same Windows computer, creating separate user accounts is the best way to keep everyone's files, settings, and desktop organized independently. Each person gets their own login, their own desktop background, their own browser bookmarks, and their own documents folder. One person's changes do not affect another person's experience.

There are two types of accounts: Microsoft accounts and local accounts. A Microsoft account connects to an email address (like outlook.com or hotmail.com) and syncs settings across devices. A local account works only on that one computer and does not require an email address. For most family members, a Microsoft account is recommended because it enables features like password recovery and parental controls.

To create a new account, open Settings by clicking the Start button and then the gear icon. Click "Accounts" in the left sidebar, then click "Other users" (or "Family & other users" on some versions). Under "Other users," click the "Add account" button.

If the person has a Microsoft account (an Outlook, Hotmail, or Live email address), enter it and click Next. They will receive an email to verify the account. If they do not have a Microsoft account and you want to create a local account instead, click "I don't have this person's sign-in information," then click "Add a user without a Microsoft account." Enter a username and password for the new local account.

By default, new accounts are created as "Standard Users," which means they can use the computer but cannot install programs or change system settings. This is appropriate for most family members and guests. If you need to give someone full control, you can change their account type to "Administrator" — but be cautious with this, as administrators can make changes that affect the entire computer.

After creating the account, the new user can sign in from the Windows login screen by clicking their name and entering their password. The first time they sign in, Windows will set up their profile, which takes a few minutes. After that, they will have their own clean desktop and personal settings.