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    Essential Skills
    Beginner
    2 min read 5 stepsApril 17, 2026Verified April 2026

    How to Set Up an Email Signature

    Add your name, phone number, and any contact info at the bottom of every email you send — set it once and forget it.

    At a Glance

    Category
    Essential Skills
    Difficulty
    Beginner
    Read Time
    2 min read
    Steps
    5
    Topics covered
    email signature
    Gmail
    Outlook
    email
    professional

    In this guide (5 steps):

    1. 1.In Gmail on a computer
    2. 2.In Gmail on a phone
    3. 3.In Outlook on a computer
    4. 4.In Apple Mail on Mac
    5. 5.Keep it simple
    1

    In Gmail on a computer

    ~15s
    Click the gear icon, then See All Settings. Scroll down to Signature and click Create New. Type your signature and save at the bottom of the page.
    2

    In Gmail on a phone

    ~15s
    Open the Gmail app, tap the three-line menu, tap Settings, tap your email address, then tap Mobile Signature. Type it and tap OK.
    3

    In Outlook on a computer

    ~15s
    Click the gear icon, then View all Outlook settings. Click Mail, then Compose and Reply. Type your signature in the box and save.
    4

    In Apple Mail on Mac

    ~15s
    Open Mail, click Mail in the top menu, then Settings, then Signatures. Click the plus button, type your signature, and drag it to the email account you want to use it with.
    5

    Keep it simple

    ~15s
    A good signature has your name, phone number, and maybe a title — that is it. Skip inspirational quotes, giant images, or more than three lines. Short signatures look more professional.

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    An email signature is text that appears at the bottom of every email you send. Most people include their name, phone number, and maybe a website or a title. Once set up, it is added automatically to every new email and reply.

    Each email app has its own signature setting, but the idea is the same: type it once, save it, and every email from then on includes it. You can have different signatures on different devices.

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    email signature
    Gmail
    Outlook
    email
    professional

    Official Resources

    GCFGlobal — Free Digital SkillsAARP Technology TipsSenior Planet

    Sources used to create and verify this guide. View all sources →

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