Skip to main content
    Step 1 of 5
    Apps & Services
    Beginner
    3 min read 5 stepsApril 19, 2026Verified April 2026

    How to Use Microsoft To Do to Manage Your Tasks

    Microsoft To Do is a free task management app that works on iPhone, Android, and Windows.

    At a Glance

    Category
    Apps & Services
    Difficulty
    Beginner
    Read Time
    3 min read
    Steps
    5
    Topics covered
    microsoft to do
    task manager
    to-do list
    productivity
    reminders
    windows

    In this guide (5 steps):

    1. 1.Download and sign in
    2. 2.Create a list
    3. 3.Add tasks to a list
    4. 4.Set recurring tasks
    5. 5.Share a list
    1

    Download and sign in

    ~15s
    Search "Microsoft To Do" in the App Store (iPhone) or Google Play (Android), or find it pre-installed on Windows 11. Sign in with your Microsoft account (your Outlook.com, Hotmail, or work email). If you do not have one, tap "Create one" — it is free.
    2

    Create a list

    ~15s
    On the home screen, tap "New list" at the bottom. Name it (for example, "Grocery Store," "Home Projects," or "Work Tasks"). Choose a color or theme. Tap the checkmark to save. The list appears in your sidebar.
    3

    Add tasks to a list

    ~27s
    Tap your list. Tap "Add a task" at the bottom. Type what needs to be done. Press Enter to add more tasks. To add a due date or reminder, tap the task → tap the calendar icon for a due date → tap the bell icon for a specific reminder time.

    Quick Tip

    Quick Tip: Tap the sun icon on any task to add it to "My Day" — your personal daily focus list. My Day resets each morning so you plan intentionally every day.

    4

    Set recurring tasks

    ~16s
    Tap any task → tap the repeat icon (two arrows in a circle) → choose the frequency: Daily, Weekdays, Weekly, Monthly, or Yearly. The task reappears automatically after you mark it complete — great for things like "Take out trash" (weekly) or "Pay credit card bill" (monthly).
    5

    Share a list

    ~18s
    Tap a list name → the share icon at the top (person with a +). Tap "Invite" and enter the email address of the person you want to share with. They receive an email invitation. Once they join, both of you see the list and can add, edit, or complete tasks. Updates sync instantly.

    You Did It!

    You've finished reading: How to Use Microsoft To Do to Manage Your Tasks

    How well did this guide stick with you?

    Need more help? Book a TekSure tech

    Microsoft To Do is a free task management app that works on every platform — iPhone, Android, Windows, and the web. It is a good choice if you want a to-do list that syncs between your phone and your Windows computer, or if you use Microsoft 365 (Outlook, Teams) for work or personal use.

    Microsoft To Do replaced the older Wunderlist app (which Microsoft acquired) and is well-regarded for its clean, simple design.

    Key features:

    - My Day: A special daily list where you plan what you want to accomplish today. Each morning it starts fresh. And you add tasks from your lists to focus on - Multiple lists: Create separate lists for Work, Personal, Shopping, Projects, etc. - Subtasks and notes: Break tasks into steps and add notes to any task - Due dates and reminders: Set tasks to be due on a specific date with a time-based reminder - Recurring tasks: Set tasks to repeat daily, weekly, monthly, or on custom schedules - Shared lists: Share a list with someone else and collaborate on it together - Microsoft 365 integration: Tasks from Outlook appear in Microsoft To Do automatically

    Microsoft To Do is free and works with a Microsoft account (the same account used for Outlook, OneDrive, Xbox, or Windows). If you have an Outlook email, you already have an account.

    Rate this guide

    How helpful was this guide?

    microsoft to do
    task manager
    to-do list
    productivity
    reminders
    windows

    Official Resources

    Apple App Store SupportGoogle Play HelpGCFGlobal — Apps

    Sources used to create and verify this guide. View all sources →

    ← Previous

    How to Use the Reminders App on iPhone

    Next →

    How to Set Up an Out-of-Office Reply in Gmail

    Still stuck? Let a pro handle it.

    A real person can walk you through this over the phone, anywhere in the US. If we can't fix it, you don't pay.

    Book a Verified Tech How It Works

    Learn more from official sources

    Related Guides

    How to Use Instagram: A Complete Beginner's Guide

    Learn to set up Instagram, post photos, follow friends, and browse safely — no experience needed.

    3 min read

    How to Use WhatsApp: Setup, Messaging & Video Calls

    Get started with WhatsApp — the world's most popular messaging app for free texts, calls, and video chats.

    2 min read

    How to Use Facebook: Connecting with Friends & Family

    A gentle guide to setting up Facebook, finding friends, posting updates, and using Marketplace safely.

    2 min read