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    2 min read 7 stepsApril 2, 2026Verified April 2026

    Essential Tech Setup for a Small Business

    The technology foundation every small business needs: email, website, payments, and security.

    In this guide (7 steps):

    1. 1.Professional email
    2. 2.Website
    3. 3.Accept payments
    4. 4.Accounting
    5. 5.Phone system
    6. 6.Security basics
    7. 7.Legal and compliance
    1

    Professional email

    ~15s
    Get a business email (you@yourbusiness.com). Google Workspace ($6/month/user) or Microsoft 365 Business ($6/month/user). Both include email, calendar, file storage, and video conferencing.
    2

    Website

    ~15s
    Every business needs a website. Squarespace ($16/month): beautiful, easy. Wix ($17/month): flexible drag-and-drop. WordPress ($25/month managed): most customizable. Include: what you do, contact info, hours, location.
    3

    Accept payments

    ~15s
    Square: free card reader, 2.6% per transaction. Stripe: for online payments. PayPal: familiar to customers. QuickBooks + payments: accounting + payments together. For in-person: Square Terminal ($299) or iPad with Square.
    4

    Accounting

    ~15s
    QuickBooks Online ($30/month): the standard for small business. Wave (free): good for freelancers. FreshBooks ($17/month): best for service businesses and invoicing. Track every business expense from day one.
    5

    Phone system

    ~15s
    Google Voice (free): separate business number on your personal phone. OpenPhone ($15/month/user): professional business phone with shared inbox. Don't use your personal number for business.
    6

    Security basics

    ~15s
    Use a business password manager (1Password Teams, $7.99/user/month). Enable 2FA on all accounts. Back up business data to the cloud. Get business insurance that covers cyber incidents.
    7

    Legal and compliance

    ~15s
    Register a business domain. Set up Google Business Profile (free — appears in Google Search and Maps). Get proper business licenses. Consider forming an LLC for liability protection.

    You Did It!

    You've completed: Essential Tech Setup for a Small Business

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    Essential Tech Setup for a Small Business — Step-by-Step Guide | TekSure